Application Process
Priority will be given to programs that address basic needs through services, delivery, access and /or approach.
1)Please submit a Letter of Intent by July 30, 2009.
Letter of Intent, LOI, postmarked or delivered via mail or email by July 30, 2009.
Electronic submissions are encouraged.
Submissions should be emailed to:
office@njfoundationforaging.org or mailed to NJFA, 176 West State Street, Trenton, NJ 08608
2)Invitations for full proposals will be sent by August 27, 2009.
Full proposals must be submitted by October 15, 2009.
Submission by postmarked or delivered via mail or email by October 15, 2009. Electronic submissions are encouraged.
Submissions may be emailed to: office@njfoundationforaging.org or mailed to NJFA, 176 West State Street, Trenton, NJ 08608
The Full Application is only submitted after the LOI process and by invitation only.The application consists of the following:
1)A completed Grantee RFP cover sheet (which is provided in the guidelines). Information requested on the form includes:
·organization’s name, mailing address, email, phone, fax and contact person for your organization
·NJ Charities Registration number and 501.c.3 IRS Number
·a 200 word abstract describing the use of the requested funds
·the potential sources of Challenge Funds that you will be seeking.
2)Grant Narrative – The grant narrative should address each of the following areas. The narrative is to be no longer than 5 pages in length.
a)a brief history of your agency, its primary mission and major programs
b)the problem or need to be addressed
c)description of the geographic area of the program, the people that will be served by the project and the number of expected participants. It is important to clearly articulate the programmatic elements that make your program stand out as innovative
d)the goals, objectives and timetable of the project.A separate Timetable may be attached and not included in the 5 pages.
e)describe affiliations and collaborative relations with other organizations that serve older adults in your area
f)identify methods for measuring the effectiveness/outcomes of your project
g)describe how the program will be sustained beyond the term of this grant.
3)Project Budget and Sources of Challenge Funding- Applicants are asked to provide an income and expense budget for the proposed project.
Income categories include the amount requested from the New Jersey Foundation for Aging, the cash resources used to fulfill the match or challenge funding and any in-kind resources. In-kind resources cannot be used for the required challenge funding.
A challenge match is required to encourage new philanthropic sources and commitments of new dollars and this support should not represent funds diverted from a previous program.
Expense categories include: Personnel (salaries and fringe expenses), Consultant and Contracted Services, Equipment, Office Supplies, Office Expenses, Other Supplies, Education, Travel, Refreshments, Nutrition, Volunteer Recruitment, Outreach and Marketing, Training, Utilities, Evaluation and Other. No Indirect Expenses are allowable.
4)List of key personnel involved in the provision or supervision of project services. Please include name, title, contact information and a brief 200 word biographical statement. Please do not attach a lengthy resume.
5)Provide one copy of the organization’s most recent IRS Determination Letter. Applicants should not send the IRS 990 or audit statements.
6)Letters of support are required from providers of Challenge Match funding, or potential organizations providing Challenge Match funding.
Grant Award and Review Criteria:
The minimum allowable grant request is $10,000 and the maximum that will be considered for the RPF is $40,000.
Prior Grantees are invited to submit an application for the 2009 cycle.
The following items will be reviewed in each proposal for funding:
·Description of the prospective sources for the Challenge Match that includes one dollar from local sources for every two dollars requested from the New Jersey Foundation for Aging. The Challenge Match must be a new source of funds for this purpose.These funds should not be diverted from another program.
·Innovation in the delivery of basic services to meet the needs of older persons or which inspire older persons in their communities
·Organizations that exemplify innovation by demonstrating a new approach to providing needed services while cultivating autonomy for the older person receiving the service
·Priority will be given to programs that demonstrate originality, inventiveness and creativity in the delivery of services, access or approach
·Demonstration of a clear need not presently met through the current service network
·Specific and measurable outcomes in the first year of implementation
·A replicable model for other areas of NJ
·A positive and supportive environment for staff fostering high morale, skills and capabilities
·A non-profit 501.c.3 or governmental agency
·A history of service in the community and working knowledge of the county-based services for older adults
·Sustainability plan beyond the grant period.
The Foundation’s Grant Program will not support lobbying or activity of a political nature, nor will it fund individual scholarship activities at this time. NJFA will not fund projects or services that have previously received their sole source of funding from any municipality, county, state or federal funds.This also excludes any services previously solely funded by NJ Casino Revenue Funds or Social Service Block Grant funds (SSBG).
The letter of support from the Executive Director of the County Area Agency on Aging must be included with the other letters of support in the application.
Service delivery may be at a community site or in the home.
Activities must fit into the funding priorities established by the Foundation.
NJFA Grant Making Policy
The Foundation’s Board of Trustees with the assistance of staff, Senior Executive Council Members and others it may deem to consult, will oversee the grant making process.The grant application process requires proposal submission by specified deadline. Grant period is usually 12 months; however, funds may be expended over a 12-18 month period in order to allow for a start-up period, if necessary.
Other Foundation awards or disbursements may be made throughout the year as appropriate.
NJFA awards for charitable purposes will be to non-profit organizations having a 501.c.3 designation or governmental agencies.Agencies must serve residents of New Jersey without discrimination based on race, religion, gender, age, national origin, or sexual orientation.
There is no appeal process at any stage of the application or the award process; decisions by the Board are final.
Timetable:
Submission: Letter of Intent, LOI, postmarked or delivered via mail or email by July 30, 2009.
Electronic submissions are encouraged. Submissions should be emailed to:
office@njfoundationforaging.org or mailed to NJFA, 176 West State Street, Trenton, NJ 08608
Requests, in response to the submitted LOIs, will be distributed by August 27,2009.
Full proposals must be submitted by October 15th.Only those that have been invited through the LOI process will be accepted.
Evaluation and Monitoring:
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NJFA reserves the right to make a site visit during the review process.
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Upon making an award, grantee site visits will be arranged at the convenience of the grantee and NJFA.
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Grantees will be asked to complete a mid-year report and a final report; as well as to, provide periodic updates.
